Welcome to the CLASS - Community Use of Schools Rental Office online reservation system!
How it works
Step 1: Fill out your info. Once we know a little more about you, we can help you keep track of your permits and bookings.
Step 2: Activate your account. To make sure your email address is valid, we will send you an email to the address you provide. From there you can quickly activate your account by following the 'activate' link.
Step 3: Log in and start booking. After activating your account, you'll be able to log in and start booking spaces. The on-screen instructions will help you through this process.
Step 4: Awaiting approval. All permit requests must be approved by the Community Use Coordinator. After submitting a request, you'll notice that your permit is still pending.
Step 5: Using your permit. Once your permit has been approved, you are then able to use the facilities on the days you have booked.
That's it! To get the process started, click register below.
Frequently Asked Questions
- 1) How long before my event should I request a permit?
- 2) Why do you need to know how many participants?
- 3) What if I want a room that is not listed?
- 4) What times can I request?
- 5) What does the red highlighted area mean?
- 6) Our group wants to use school equipment.
- 7) What if we need to make changes to our permit once we have input it and/or it is approved?
- 8) If I have a question about my permit what should I do?
- 9) Once I submit my request is it approved?
- 10) How long will it take before my request is approved?
- 11) How will I know if my permit is approved?
1) How long before my event should I request a permit?top
Rental applications must be submitted a minimum of two (2) weeks prior to the requested use date(s). Auditorium rental applications must be submitted at least six (6) weeks prior to the event date.
2) Why do you need to know how many participants?top
Our on-site staff need to be aware how many people will be entering the building. This information is also required for Ministry reports.
3) What if I want a room that is not listed?top
Typically, gymasiums, auditoriums, meeting rooms, libraries, classrooms and cafeterias are the facilities approved for community use. If you wish to use another facility please contact the Rental Office.
4) What times can I request?top
School facilities are available for rent from mid-September to June 30th, Monday to Friday, generally during the hours of 6:00pm to 10:00pm, and on weekends and the month of July between the hours of 9:00am to 6:00pm unless otherwise agreed upon.
5) What does the red highlighted area mean?top
Red indicates that there is a conflict with the date. That particular space is not available during that time on the date you have requested. You can hold your curser over it to receive an explanation. Click on it to adjust the time, day or school. Conflicts can be removed by clicking 'remove'. Due to cleaning and maintenance requirements, the use of school facilities is not available: Christmas break, statutory holidays, PD days (during school hours) and there is limited availablity the month of August. These will show as conflicts.
6) Our group wants to use school equipment.top
With the exception of bleachers, basketball nets and room dividers, currently available on-site, the use of school equipment is at the discretion of the school principal and must be arranged in advance of the permit start date. The set-up of equipment (other than opening/closing bleachers, raising/lowering basketball nets & opening/closing room dividers) is the responsibility of the applicant, under the supervision of a school board representative, unless other arrangements have been made. Additional costs may apply. These arrangements vary from school to school and any arrangement is between the school and the permit holder.
7) What if we need to make changes to our permit once we have input it and/or it is approved?top
Changes and additions can be requested through your permit on-line. At lease 3 days notice is required. Organizations who alter their permit will be granted one free alteration to the permit. There will be a $10 processing fee for each subsequent alteration.
8) If I have a question about my permit what should I do?top
There is a 'discussion' option in your permit. Enter your question here and the Rentals Department will respond.
9) Once I submit my request is it approved?top
No, there may be other requests ahead of yours that are awaiting approval. This is especially true in the summer, when the volume is high.
10) How long will it take before my request is approved?top
Depending on when you input your request it could take 3-4 weeks. Summer is the busiest time and will take the longest. Through the school year, approval could be as quick as a day or two.
11) How will I know if my permit is approved?top
Once your permit has been approved, you will receive an e-mail copy. There may be some dates missing from your original request. Be sure to check the dates in the listing.